Administrative Assistant - Arvada, Colorado, United States - 21636 - Insperity

General information

Client / Corporate

Client

Work Mode

In-Office

Name

Administrative Assistant

Job ID

21636

City

Arvada

Published date

02-Mar-2026

State

Colorado

Country

United States

Description & Requirements

Administrative Assistant

Who is Colorado Gives Foundation?

Colorado Gives Foundation connects people, ideas and Colorado nonprofits to make good happen. We are a Jefferson County grantmaker and statewide, we invest to build the capacity of nonprofits and donors through ColoradoGives.org, nonprofit endowments and donor services. We make it easy for people to donate to the causes they care about, enabling meaningful change to help our neighbors thrive. Colorado Gives Foundation is where donors find and discover the community impact that matters most to them, which is good for everyone.

About the Position

As the Administrative Assistant you will provide administrative and scheduling support to multiple departments at Colorado Gives Foundation. Your role helps ensure smooth daily operations by managing calendars for VP-level staff, assisting with meetings and event logistics, handling communications, and performing routine administrative tasks. Your position also interacts with donors and nonprofit partners in support of department activities, including fundraising efforts. Strong attention to detail, follow-through, and responsiveness are essential for success in this support-focused role.

Your Essential Duties and Responsibilities as the Administrative Assistant

Front Desk and Guest Services:

Provide front desk coverage and guest support as needed, including greeting and assisting visitors, supporting nonprofit guests using meeting spaces, and helping create a welcoming environment.
This includes receiving and distributing packages and mail, coordinating meal deliveries for staff or events, and ensuring hospitality needs are met throughout the office.

Administrative and Office Support:

Assist with the execution of webinars, workshops, and events by coordinating logistics, materials, and communications.
Draft, proofread, edit, and send emails, memos, agendas, presentations, and other documents.
Organize and maintain digital and physical files to ensure quick access and proper documentation.
Coordinate travel arrangements, event registrations, and lodging as directed.

Calendar and Meeting Coordination:

Support calendars for VP-level roles, including scheduling appointments, resolving conflicts, and preparing meeting materials in advance.
Coordinate meeting logistics: set up rooms or virtual links, prepare agendas, configure technology, and capture meeting notes and action items.
Provide support for internal meetings, webinars, and external events involving donors, nonprofits, and other stakeholders.

Expense and Budget Tracking:

Prepare and submit expense reports for assigned departments.

Team and Project Support:

Support department heads with administrative needs and help ensure materials and tasks are ready in advance.

Qualifications for the Administrative Assistant

High school diploma or equivalent with a minimum of 2 years’ experience in administrative support, customer service, or collaborative team environments.
Exceptional organizational skills with exceptional attention to detail, timeliness, and the ability to manage multiple priorities in fast-paced settings.
Solid proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and other administrative or communication tools.
Reliable, dependable, and adaptable with the ability to anticipate needs, follow directions, and provide professional support to internal teams, donors, and nonprofit partners.

Why You’ll Love Working at Colorado Gives Foundation

We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $51,000 - $56,000 annually, depending on experience, and an extensive benefits package including:

Health insurance
Dental insurance
Vision insurance
401(k) / retirement plan
401(k) employer matching
Life insurance
Disability insurance
Flexible spending account
Health savings account
Paid time off
Employee assistance program
Paid family leave
Professional development assistance
Paid holidays
Workplace perks

We are also conveniently located on the G-line in Old Town Arvada. Oh, and we’re pretty fun, so we think you’ll like working with us.

You are valued and you belong. We are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation.

In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age or any other characteristic protected by law.

We anticipate that the application window will close in 60 days.