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Administrative Assistant

Our client is seeking a highly organized, detail-oriented Administrative Assistant to provide strategic support to C-suite leadership while ensuring accuracy in financial documentation, document control systems, and operational workflows. You will play a vital role in maintaining compliance, supporting accounting processes, and optimizing office operating systems within a fast-paced technical and engineering services environment.

What Sets Our Client’s Workplace Apart

Our client values their employees as essential partners in delivering world‑class services. With a focus on integrity, technical excellence, and professional growth, they offer competitive compensation of $40-$50 per hour, and a comprehensive benefits package designed to support your success and well‑being. Our client’s best-in-class benefits package includes:

• Comprehensive healthcare coverage: Medical, dental, and vision insurance provided 
• Retirement planning: 401(k) plan offered
• Financial protection: Life and disability insurance to help safeguard you and your family 
• Flexible financial tools: Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available 
• Work‑life balance: Generous paid time off and flexible schedules (full-time or part-time)

Our client fosters a culture rooted in technical expertise, continuous learning, and mission‑driven service to aerospace, defense, and industrial sectors. Team members are encouraged to grow their skills, contribute to critical quality and safety initiatives, and collaborate in an environment where experience is respected, innovation is valued, and every contribution enhances the quality of NDT services provided to clients across complex industries.

To succeed, you should have:        

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field
• 2+ years of experience in administrative support, executive coordination, or accounting operations in a technical or engineering environment
• Proficiency in Microsoft Office Suite, SharePoint, and QuickBooks; strong attention to detail, data accuracy, and communication skills

Your responsibilities as the Administrative Assistant will include:        

• Provide executive-level administrative support to the CEO, CFO, and COO, ensuring seamless coordination of daily operations
• Review and manage financial and executive documentation for accuracy, formatting, and alignment with SharePoint work orders
• Support accounting operations, including QuickBooks job closeouts, expense reports, and employee timecard verification
• Maintain organized document control systems, company records, inventory tracking, and equipment logs
• Oversee NDT equipment tracking and calibration programs to ensure compliance and operational readiness

About Our Client

Our client is a specialized Non-Destructive Testing (NDT) consulting firm with over 30 years of experience delivering inspection, training, certification, and audit services across aerospace, defense, aviation, and advanced manufacturing industries. As a veteran-owned, minority-owned business, our client is committed to safety, compliance, and technical excellence through advanced testing methods and expert-level consulting.

Be the Precision Behind Performance

Step into a high-impact role supporting aerospace-grade operations—where your accuracy, organization, and drive fuel mission-critical success. Apply now and power the systems that keep innovation moving forward.

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.

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